Privacy Policy for KalinaDigitalMedia.ca

Last updated: April 2026

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1. Introduction

Welcome to Kalina Digital Media (“we”, “our”, “us”).
We create women‑centered digital magazines, interactive publications, and embeddable digital ecosystems.

Your privacy matters deeply to us. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit kalinadigitalmedia.ca, interact with our digital magazines, or communicate with us.

We comply with applicable privacy laws, including the General Data Protection Regulation (GDPR) for visitors located in the European Union.

By using our website, you agree to the practices described in this policy.

 

2. Who We Are

Kalina Digital Media
Oakville, Ontario, Canada
📧 hello@kalinamedia.ca
📞 905.580.9178

We are the Data Controller for all personal data collected through our website and digital publications.

 

3. What Personal Data We Collect

We collect information in the following categories:

A. Information You Provide

• Name

• Email address

• Phone number

• Business or project details

• Form submissions

• Newsletter sign‑ups

• Content submissions for digital magazines

B. Automatically Collected Data

When you visit our website or view our digital magazines, we may collect:

• IP address

• Device type

• Browser type

• Pages viewed

• Time spent on pages

• Referring website

• General location (city/country)

C. Cookies & Tracking Technologies

We use cookies for:

• Site functionality

• Analytics

• Performance

• Marketing (if consented)

You can manage cookie preferences through our Cookie Consent Banner.

 

4. How We Use Your Data

We use your information to:

• Provide and improve our digital magazine ecosystem

• Respond to inquiries and client requests

• Deliver newsletters or updates you subscribed to

• Personalize your experience

• Analyze website performance

• Maintain security and prevent fraud

• Comply with legal obligations

We never sell your personal data.

 

5. Legal Basis for Processing (GDPR)

For visitors in the EU, we process data under these legal bases:

• Consent (newsletter sign‑ups, cookies, marketing)

• Contract (when you hire us or submit content)

• Legitimate interest (analytics, site improvement)

• Legal obligation (record‑keeping, compliance)

 

6. How We Store & Protect Your Data

Your data is stored securely using:

• SSL encryption

• Secure hosting infrastructure

• Access controls

• Regular security monitoring

We retain personal data only as long as necessary for the purposes described.

 

7. Sharing Your Data

We may share your data with trusted service providers, including:

• Wix.com (website hosting)

• Email marketing platforms

• Analytics tools

• Payment processors (if applicable)

These providers act as Data Processors and follow GDPR‑compliant safeguards.

We do not share your data with third parties for advertising resale.

 

8. International Data Transfers

Because we operate in Canada and use global service providers, your data may be transferred outside your country.

All transfers follow GDPR‑approved safeguards such as:

• Standard Contractual Clauses (SCCs)

• Adequacy decisions

• Secure processing agreements

 

9. Your Rights (GDPR & Global Privacy Laws)

You have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion (“right to be forgotten”)

• Withdraw consent

• Request data portability

• Restrict or object to processing

• File a complaint with your local data authority

To exercise your rights, contact: hello@kalinamedia.ca

 

10. Cookies & Consent

Our website uses a GDPR‑compliant cookie banner that allows you to:

• Accept all cookies

• Reject non‑essential cookies

• Customize preferences

You can change your cookie settings at any time.

 

11. Email Marketing

If you subscribe to our newsletters or updates, we will send you communications related to:

• Digital magazine releases

• Creative services

• Events, workshops, or opportunities

You can unsubscribe at any time using the link in any email.

 

12. Children’s Privacy

Our services are not intended for individuals under 16.
We do not knowingly collect data from children.

 

13. Updates to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements.
The “Last Updated” date will always indicate the latest version.

 

14. Contact Us

If you have questions about this Privacy Policy or your personal data, contact:

Kalina Bains
Founder, Kalina Digital Media
📧 hello@kalinamedia.ca
📞 905.580.9178

 

 

 

 

 

Our GDPR Compliance Framework

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At Kalina Digital Media, we believe that trust is the foundation of every creative collaboration. Our digital magazines, embeddable ecosystems, and storytelling platforms are built with intention — and that includes how we protect the personal data of our readers, contributors, and clients around the world.

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To honour this commitment, we’ve implemented a comprehensive GDPR‑aligned privacy framework that reflects international best practices and supports the safety, dignity, and autonomy of every individual who interacts with our platform. This framework includes:

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• A full Privacy Policy outlining how we collect, use, store, and protect personal data

• A clear and transparent Cookie Policy

• A detailed Data Retention Schedule

• A Third‑Party Services List for full transparency

• A dedicated Data Request & Deletion Page

• A Data Breach Notification Statement

• An Accessibility Statement aligned with WCAG 2.1 AA

• A professional Terms of Service agreement

 

Together, these documents form a complete, enterprise‑ready compliance suite designed to meet the expectations of global audiences, EU visitors, and partners who value ethical digital practices.

 

1. Cookie Policy for KalinaDigitalMedia.ca

Last updated: April 2026

This Cookie Policy explains how Kalina Digital Media (“we”, “our”, “us”) uses cookies and similar technologies on kalinadigitalmedia.ca and within our digital magazines.

What Are Cookies?

Cookies are small text files stored on your device to help websites function, improve performance, and personalize your experience.

Types of Cookies We Use

A. Essential Cookies

Required for:

• Site security

• Page navigation

• Form submissions

• Core functionality

These cannot be disabled.

B. Analytics Cookies

Used to understand:

• Visitor behavior

• Page performance

• Traffic sources

These load only with your consent.

C. Marketing & Social Cookies

Used for:

• Email marketing

• Social media embeds

• Advertising insights

These load only with your consent.

How to Manage Cookies

You can:

• Accept all cookies

• Reject non‑essential cookies

• Customize preferences

via our Cookie Consent Banner.

You may also adjust browser settings to block or delete cookies.

Changes to This Policy

We may update this Cookie Policy periodically. The “Last Updated” date reflects the latest version.

 

 

2. Data Retention Schedule

We retain personal data only as long as necessary for the purposes described.

Data Type

Retention Period

Reason

Contact form submissions

12 months

Customer service & follow‑up

Client project files

7 years

Legal, tax, and business records

Newsletter subscribers

Until unsubscribed

Consent‑based communication

Analytics data

26 months

Performance insights

Email correspondence

24 months

Service history

Magazine submissions

Duration of publication + 2 years

Editorial records

 

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3. Third‑Party Services List

We use trusted service providers (“Data Processors”) to operate our platform:

Website & Hosting

• Wix.com Ltd. – hosting, infrastructure, analytics

Email & Marketing

• Mailchimp / Flodesk / ConvertKit (if applicable)

Analytics

• Google Analytics (if enabled)

• Wix Analytics

Social Media Embeds

• Instagram

• YouTube

• Facebook

Payment Processing (if applicable)

• Stripe

• PayPal

Each provider follows GDPR‑approved safeguards.

 

 

4. Data Request / Data Deletion Page

Title: Your Data Rights

At Kalina Digital Media, you have full control over your personal information.

You may request:

• A copy of your personal data

• Correction of inaccurate data

• Deletion of your data

• Withdrawal of consent

• Restriction of processing

 

To submit a request, email: hello@kalinamedia.ca
Subject line: Data Request – KalinaDigitalMedia.ca

We will respond within 30 days.

 

 

5. Data Breach Notification Statement

In the unlikely event of a data breach affecting your personal information, we will:

• Notify affected individuals

• Notify relevant authorities (if required)

• Provide details of the breach

• Outline steps taken to mitigate harm

Notifications will occur within 72 hours, in accordance with GDPR requirements.

 

 

6. Accessibility Statement

Kalina Digital Media is committed to creating digital experiences that are inclusive, accessible, and welcoming.

We strive to meet WCAG 2.1 AA standards by:

• Using readable typography

• Ensuring color contrast

• Providing alt text for images

• Designing keyboard‑friendly navigation

• Avoiding flashing or harmful animations

If you encounter accessibility barriers, contact:
📧 hello@kalinamedia.ca

 

 

7. Terms of Service

Last updated: April 2026

1. Acceptance of Terms

By accessing kalinadigitalmedia.ca, you agree to these Terms of Service.

2. Use of Content

All content, branding, digital magazines, graphics, and materials are the intellectual property of Kalina Digital Media and may not be copied, reproduced, or distributed without written permission.

3. User Responsibilities

You agree not to:

• Misuse the website

• Attempt unauthorized access

• Upload harmful or illegal content

4. Services

We provide:

• Digital magazine creation

• Design services

• Embeddable digital ecosystems

Service details are outlined in individual agreements.

5. Payments & Refunds

Payments for services are due as specified in your contract.
Refunds are not provided for completed work.

6. Limitation of Liability

We are not liable for:

• Third‑party service interruptions

• User‑generated content

• Losses resulting from misuse of the site

7. Governing Law

These terms are governed by the laws of Ontario, Canada.

8. Contact

For questions: hello@kalinamedia.ca

 

 Your privacy matters — not just as a legal requirement, but as a reflection of our values.
At Kalina Digital Media, we create digital experiences that are sassy, sophisticated, and deeply human, and that includes how we handle your information.

 

Our GDPR compliance framework ensures that:

• You remain in control of your data

• Your rights are respected and protected

• Your information is handled with care, clarity, and integrity

• Our digital ecosystem remains secure, transparent, and trustworthy

 

This is more than compliance — it’s part of our commitment to building a digital world where women’s voices, stories, and creative legacies can flourish safely and confidently.

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If you have questions about any part of our privacy practices, we’re here to support you at hello@kalinamedia.ca.​​

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1. Introduction

Kalina Digital Media (“we,” “our,” “us”) values your privacy. This policy explains how we collect, use, and protect your information when you visit KalinaDigitalMedia.ca or engage with our magazines, websites, and digital offerings. By using our site, you consent to the practices described here.

 

2. Information We Collect

We may collect:

• Personal Information: Name, email, contact details (when you subscribe, submit, or contact us).

• Usage Data: Browser type, device information, pages visited, time spent.

• Contributor Content: Stories, images, or submissions you provide for magazines or websites.

 

3. How We Use Information

Your information is used to:

• Deliver magazines, websites, and digital experiences.

• Communicate with you about submissions, events, or offerings.

• Improve our site and services.

• Celebrate community contributions in ceremonial and editorial contexts.

 

4. Sharing of Information

We do not sell or rent your information. We may share data only with:

• Service Providers (hosting, analytics, email distribution).

• Legal Authorities if required by law.

• Community Features (if you choose to publish or contribute content).

 

5. Cookies & Tracking Technologies

Kalina Digital Media may use cookies, pixels, and analytics tools to improve your browsing experience. These technologies help us understand how visitors use our site and allow us to personalize content. You can disable cookies through your browser settings, though some features may not function properly.

 

6. Children’s Privacy

Our site is not directed to children under 13 (or 16 in some jurisdictions). We do not knowingly collect personal information from minors. If we learn that data has been collected from a child, we will delete it promptly.

 

7. International & Global Connections 

Kalina Digital Media is rooted in Elgin County, Ontario, Canada, but serves a global community.

• Data Transfers: If you access our site outside Canada, your information may be transferred to and stored in Canadian servers.

• Global Consent: By using our site internationally, you consent to such transfers and processing under Canadian law.

• Local Compliance: You are responsible for ensuring your use complies with laws in your jurisdiction.

• Community Inclusion: Regardless of location, you are part of our circle of beauty, belonging, and legacy.

 

8. GDPR & CCPA Compliance

For visitors from the European Union (GDPR) and California (CCPA):

• You have the right to access, correct, delete, or request portability of your personal data.

• You may withdraw consent for communications at any time.

• You may request that we do not sell or share your personal information (we do not sell data, but we honor this right).
  To exercise these rights, contact us at info@kalinadigitalmedia.ca with the subject line “Privacy Request.”

 

9. Retention of Data

We retain personal information only as long as necessary to provide services, fulfill legal obligations, or honor community contributions. Once no longer needed, data is securely deleted.

 

10. User Choices & Opt-Outs

You may unsubscribe from magazine, newsletters or opt out of communications at any time. We honor “Do Not Track” signals where technically feasible.

 

11. Security

We use reasonable safeguards to protect your information. However, no method of transmission over the internet is 100% secure.

 

12. Third-Party Links

Our site may contain links to other websites. We are not responsible for their privacy practices.

 

13. Changes to This Policy

We may update this Privacy Policy at any time. Updates will be posted on this page with a revised date.

 

14. Affiliate Links & Partnerships

Kalina Digital Media may include affiliate links in magazines, websites, or digital offerings.

• Transparency: If you click on an affiliate link and make a purchase, we may earn a commission at no additional cost to you.

• Editorial Integrity: Affiliate partnerships do not influence our editorial content. We only share products, services, or initiatives aligned with our values of beauty, belonging, and legacy.

• Global Reach: Affiliate links may direct you to retailers or services outside Canada. Please review their privacy policies and terms before engaging.

 

15. Images & Media Collected

We celebrate creativity and community by collecting and publishing images in our magazines and websites.

• Contributor Images: Photos or artwork submitted by contributors may be published with consent.

• Event Photography: Images taken at events may be used for editorial or promotional purposes. If you prefer not to be photographed, please notify us at the event.

• Digital Tracking: Our site may collect metadata from uploaded images (such as file type or device information). This data is used only for technical optimization.

• Global Sharing: Images may be displayed internationally through our digital platforms. By submitting or engaging with our site, you consent to this global sharing.

 

16. Community Promise for Media

We honor images as keepsakes of story and ceremony. Every photo, illustration, or design is treated with respect, ensuring contributors feel celebrated and protected.

 

17. Contact Us

For questions about this Privacy Policy or your data, please contact:
-hello@kalinamedia.com
- Elgin County, Ontario, Canada

 

Community Promise:
Your story is safe here. Whether you are rooted locally or shining globally, we honor your voice, protect your legacy, and celebrate your belonging.